Testimonials

Case Studies

Services

|

Project Flush:

Elevating Logistics and
Inventory Efficiency

How Begin Software Optimized Inventory
and Logistics Operations for DUDE Wipes

• Benefits

• Outcomes

As DUDE Wipes experienced rapid growth, managing their expanding inventory data became increasingly
complex, raising the risk of errors and operational slowdowns. By implementing custom automations using
Make.com, we transformed their inventory management processes. Our solutions ensured accurate data
verification, seamless integration, and timely reporting, empowering the DUDE team to make informed
decisions without being bogged down by manual data handling. This partnership not only optimized their
workflows but also prepared them for scalability as they continue to grow.

• Enhanced Data Integrity: Automated data
  cleanup processes reduced errors and improved
  reliability.
• Timely Reporting: Faster generation of the Flush
  Report, providing quicker access to crucial
  inventory insights.
• Operational Efficiency: Significant time savings
  through automation, allowing the team to focus
  on strategic initiatives.
• Scalability: Solutions designed to support DUDE
  Wipes’ rapid growth and future expansion.
• Improved Tracking: Streamlined processes for
  keeping better track of inventory and purchase
  orders.

Empowering DUDE Wipes Through
Streamlined Inventory Management

summary

streamlining inventory management

As a rapidly growing personal care brand, DUDE
Wipes aims to maintain a small but productive
team while continuing to expand its market
presence. Managing their complex inventory across
multiple suppliers and purchase orders became a
significant challenge. With numerous manual
processes in place, including frequent updates and
tracking in reports, the team recognized the need for
a more efficient approach to ensure they could keep
up with demand and uphold their operational
effectiveness.

To address these challenges, DUDE Wipes turned to
Begin Software for an automation solution that
would transform their inventory management.
Leveraging Begin Software's automation expertise,
they streamlined the integration of on-hand
inventory data and purchase orders, optimizing their
logistics operations. By automating the generation
of the Flush Report—a comprehensive report that
consolidates inventory data to provide a clear view
of stock levels—and enhancing other key workflows,
DUDE Wipes gained improved visibility into their
inventory and future stock needs, enabling them to
make informed, timely decisions that support their
growth objectives.

introduction

1. Inventory Data Cleanup

How it works: We received DUDE Wipes' inventory and
purchase order data as an Excel spreadsheet, then built
an automation that validated, sanitized, and processed
the information. The automation ensured consistency by
checking for common issues like formatting errors and
discrepancies. If any issues were detected, the system
flagged them for review, allowing DUDE Wipes to maintain
clean and accurate data for further processing.

• Why it matters: Many businesses rely heavily on
  spreadsheets for manual tracking, which increases the
  risk of human error. By automating the cleanup of their
  inventory data, DUDE Wipes dramatically reduced errors
  and manual labor. This not only ensured more reliable
  data but also freed up their team to focus on higher-
  value tasks.

2. Flush Report Generation

How it works: After the inventory data was cleaned and
validated, our automation parsed the Excel data, compared
upcoming purchase orders with on-hand and scheduled
inventory, and generated a comprehensive logistics report.
The Flush Report provided a clear picture of inventory
movement, including what's on track to arrive and when.

• Why it matters: Automating the generation of the Flush
  Report turned a previously manual, time-consuming task
  into an efficient, reliable process. With clear, up-to-date
  insights into their inventory and logistics, DUDE Wipes could
  make faster and more informed decisions, streamlining
  their operations and improving supply chain visibility.

technical challenges

Data Normalization

The purchase order and on-hand
inventory data came with
mismatched data structures that
required normalization before
processing.

Solution:

• We implemented a validation and
  normalization step in the automation
  process to align the varying data
  formats. This ensured that all
  purchase orders and inventory data
  were consistent and accurate before
  being processed. If discrepancies
  were found, the automation flagged
  them for manual review, ensuring
  clean and standardized data across
  the board.

PO Allocation Complexity

Multiple purchase orders tied to the
same item made it difficult to
manage inventory allocation,
especially when some POs were
partially or fully fulfilled.

Solution:

• We cross-referenced on-hand
  inventory with purchase orders in
  chronological order, allocating
  available inventory to the earliest POs
  first. In the case of a PO being fully
  exhausted, the system notified the
  client before moving on to the next
  order, ensuring smooth and efficient
  inventory allocation and reporting.

Efficient Inventory Management
with Make.com

To elevate their inventory management, DUDE Wipes enlisted
Begin to create tailored automations that efficiently
processed and organized key inventory and purchase order
data. These automations ensured accurate and timely
reports by cleaning up On-Hand Inventory and POs, and
generating a comprehensive Flush Report with the relevant
data. This streamlined approach gave DUDE Wipes greater
control over their inventory, minimized errors, and improved
the overall efficiency of their reporting process.

Automation Process

• Make.com
• Microsoft Excel

solutions

2.5

hours saved weekly

• through faster, more efficient
  report generation

1%

• increase in truck size
  efficiency, optimizing logistics
  and reducing costs

Enhanced Efficiency and Accuracy

The automations we developed for DUDE Wipes brought significant improvements to their inventory
management processes. By automating data verification and report generation, we streamlined
operations and ensured greater data integrity. This transformation allowed the DUDE Wipes team to shift
focus from manual tasks to more strategic initiatives, leading to smarter decision-making, improved
efficiency, and better alignment with their growth objectives.

key outcomes

outcomes